Who we are
Our website address is: http://www.paulblackeracupuncture.com.
Data collection, Privacy and Cookies
We may collect and process the following data :
The company reserve the right to read any private topics and posts placed on its website. Any form of conversation made through the company website should be considered viewable by staff. All private-posts and posts, whether 'deleted' or not, are stored on the server and may be reviewed if the company feel it has cause for an investigation. If you want to keep something private, do not use our services for transmitting it. Situations involving investigations are at the discretion of the company, for example, to investigate a specific incident of our services being used for racism or harassment.
- Information that you provide by filling in forms on our sites, www.paulblackeracupuncture.com and www.thecpdgroup.com (the Site), this includes information provided at the time of registering to use the Site, subscribing to our emails, newsletter, registering and booking a course, posting material or requesting further services, completing any surveys or reporting any problem with the Site.
- Records of your correspondence (if any) with us including; Details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data and the online resources that you may access.
- We may ask you to complete physical and / or online surveys that we use for research and course development purposes, you do not have to respond to them.
IP addresses and cookies
We may collect information about your computer, including, where available, your IP address, operating system and browser type. This is used for system administration and to report aggregate information. This is statistical data about our users' browsing actions and patterns, and does not identify any individual.
For the same reason, we may obtain information about your general Internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer's hard drive. They help us to improve the Site and to deliver a better and more personalised service. Some of the cookies we use are essential for the site to operate. They enable us:
- To estimate our audience size and usage pattern.
- To store information about your preferences, and so allow us to customise the Site according to aggregate preferences.
- To speed up your searches.
- To recognise you when you return to the Site.
The main cookies that we use provide us with valuable data about our website. These are from Google Analytics and are completely anonymous, telling us information such as how many people have visited our website and which pages are the most popular. This allows us to ensure that our website is doing its job and make improvements to help you use the site. This information is really useful to us, but if you would like to opt out, you can do so at http://tools.google.com/dlpage/gaoptout.
We link to other websites such as Twitter, Facebook and LinkedIn where we hold some of our blogs. We are sure that they use the same kind of cookies however as these sites are not controlled by us, we can not guarantee the cookies that they are using, and suggest that you read their respective privacy policies to be absolutely sure.
If you are unhappy with cookies being used, the best way around this is to turn it off in your browser settings so that they are not used on any website. To do this, you can go to your privacy settings in either 'Tools' or 'Options' depending on the browser you are using.
You can also clean out all tracking cookies from all your Web sites you have visited, there are a number of online resources available to help you clean out tracking cookies.
Where we store your personal data
All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of the Site, you are responsible for keeping all login details and passwords confidential.
The transmission of information via the Internet is not completely secure, and although we will endeavour to protect your personal data, we are not able to guarantee the security of your data transmitted to the Site and any transmission is at your own risk. We will use strict procedures and security features on all information received to try to prevent all unauthorised access.
Uses made of the information
We may use information held about you in the following ways:
- We will not provide your data to third party advertisers or suppliers.
- To ensure that content from the Site is presented in the most effective manner for you and for your tablet, phone and computer.
- To provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes.
- To carry out our obligations arising from any contracts entered into between you and us.
- To allow you to participate in interactive features of our service, when you choose to do so.
- To notify you about changes to our service.
- To provide you with information about goods and services which may be of interest to you.
- We may use third party service providers to help us operate our business and the Site or administer activities on our behalf, such as sending out emails or surveys, and we may share your information with those third parties for those limited purposes.
If you do not wish us to use your data in this way, please notify us using our “Contact Us” form.
If you have opted in to our mailing list and wish at any time to unsubscribe from receiving future emails, we include detailed unsubscribe instructions at the bottom of each email or you may unsubscribe via our “Contact Us” form.
Disclosure of information about you.
We may disclose your personal information to third parties but only in the following circumstances:
- If the Company or substantially all of its assets are acquired by a third party, in which case personal data held by the company about its customers and users of the Site will be one of the transferred assets.
- To protect the rights, property, or safety of us, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
You have the right to ask us not to process your personal data for any marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing at any time by contacting us using our 'Contact Us' form.
The Site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
The Company must ensure that prospective clients, learners, learners and staffs' rights to dignity and privacy are respected. The company shall only record essential information on prospective clients, learners, learners and staff. The company Staff should be aware of their data protection responsibilities. Prospective learners and learners should be aware of their data protection rights. The company will ensure that records are stored in accordance with written procedures. The company staff, where applicable, will aid and enable learners to exercise their right to access their files. The company staff and learners' files are archived and disposed of in line with written procedures.
This Policy must be read in conjunction with other company policies, such as complaints, confidentiality and information sharing, accident, incidents and reportable diseases etc. These policies all place obligations on the company to keep records.
Legal and regulatory requirements
The Data Protection Act 1998 governs the processing and use of records both manual and computer relating to staff, prospective learners and learners. The Act also gives these people the right to access the records kept on their behalf.
The company must ensure the keeping of accurate and up-to-date records.
Information relating to staff and learners should not be left on desks, or computer screens left open and visible.
Learners' records should always be locked away.
Only factual information should be used in communications.
The nature and scope of records
The scope and extent of the information to be entered in records should be discussed with the learner both at application and induction stage. The learner must not be mislead as to the purpose the personal information given will be recorded. The learner should also be informed as to who has access to the records what they will be used for, and any other information that relates to the recording of information.
Information can only be recorded if the learner gives their consent; or if it is necessary for the performance of a contract or in the learner's interest. Staff should be aware that unnecessary information should not be recorded. Staff should endeavour to get the learners consent in writing.
With regard to learners' who have communication difficulties or are subject to the Mental Health Act please refer to appropriate policies. If information is collected over the telephone the learner or prospective learners should be advised of the reason the information will be recorded etc and verbal consent should be obtained and noted. The learner in person at the earliest opportunity should verify this consent.
Information regarding the learner's racial and ethnic origin, political opinions, religious beliefs, sex life, and trade union activity, physical or mental health should be treated as sensitive. This information should not be recorded unless the learner has given their explicit consent. If this consent is not forthcoming it can only be recorded if it is for a purpose of performing a legal right or in the necessary to protect the vital interests of the person concerned.
There may be instances where sensitive information can be recorded if it is necessary for legal proceedings medical purposes and for the monitoring of equal opportunities.
Staff should be inducted as to the records necessary for service delivery and what information should be disregarded as needless details.
Records and case notes should be accurate with a clear distinction between fact and opinion.
The company will define what information is kept on file; this may include, but is not restricted to;
Application / referral forms Interview notes Study assessment Learning contract agreement Support care plan Learners notes Medication Financial transactions External agency information, notes, etc
Recorded information, either on paper or in computer data will be held in secure and private storage, e.g. locked cabinets for paper records and password-protected software for computer data. The obligations of the Data Protection Act will be adhered to. Computer records should be backed up weekly and the discs kept off site in secure approved storage. All back ups of computer records should be password protected.
Movement of confidential information outside of physical areas where it is safeguarded will be kept to a minimum.
Learners can refuse to have the records kept locally and in this instance the records should be arranged to be transferred to the company's main office. The learner's refusal should be noted on the record and their signature must be obtained.
All records are to be kept either in a locked file or a password protected computer system. Authorised persons, who are registered as key holders, should hold the keys for the files. The computer system should have a series of passwords enabling the access of sensitive data on a strictly need to know basis.
Archiving and disposal
Ex learners' records will be archived as soon as possible and archive records will be kept in a lockable file, access to which is limited to authorised key holders.
The company will keep records for the appropriate number of years after the last contact with the company by the learner. The records will then be deleted if on computer or incinerated / shredded if paper copies.
Information use for monitoring, planning, research and publicity
Information for monitoring purposes will be presented statistically ensuring individuals are not identifiable. Where information about specific staff or learners is used for publication their consent must be given and their anonymity preserved. Staff and learners will not be the subject of research or included in public information without their explicit consent. The staff at the company will support learners if the media approaches them. Learners will be informed that the company has no control over final material produced by the media or researchers.
Third party requests for records
The company staff should verify the identity of any person requesting information. Staff should ensure that any requests from third parties comply with the confidentiality and information sharing policy. Copies of records disclosed must be kept in the learners file.
The Office Manager should prescribe the instances where files can be removed from the locked filing cabinet or from the computer system. The member of staff taking the records must sign in the logbook recording what information has been taken, where, for what purpose and by whom. The member of staff must sign back in all records returned. Any records lost during transportation must be regarded as a confidentiality breach and the learner affected must be informed. All steps must be taken to retrieve the information and the learner advised of their right to complain. A designated member of staff or the office manager is responsible for transporting and storing the weekly back up computer discs.
The Office manager will perform a quarterly inspection of all files to ensure content, archives are current and data protection has been complied with.
Publicly or commercially available information we define as information that an individual makes or permits to be made available to the public, or is legally available through an independent list broker or other third party, and/or is legally obtained and accessed from, amongst other sources: government records that are available to the public, journalistic reports, or information that is required by law to be available. We may collect publicly available information or purchase commercially available information about you from third parties.
On Line and free Resources
The content on the Website and the help sheets and resources that it provides are provided for general information only, and It is not intended to amount to professional medical advice on which you should rely.
The resources and help sheets are for information only and should not be used for the diagnosis or treatment of medical conditions. We have used all reasonable care in compiling the information but make no warranty as to its accuracy. Consult a doctor or other health care professional for diagnosis and treatment of medical conditions.
If you are not a healthcare professional then you should always check with your doctor if you have any concerns about your health condition or treatment and before taking, or refraining from, any action on the basis of the content on our Website. If you are a healthcare professional then this information (including any professional reference material) is intended to support, not replace, your own professional knowledge, experience and clinical judgement.
We do not endorse any specific products, processes, service providers, diets, or other information that may be mentioned on our Website (including, those promoted by any advertisers or advertising sponsors).
Third Party Links and Resources in our Website
The Website may contain links to other websites and resources operated by third parties. These links are provided for your reference only. We do not control such websites or resources and are not responsible for their accuracy, availability or content.
Our inclusion of links to such websites does not imply any endorsement of the material on such websites or any association with their operators. Where our website does contain links to other sites and resources provided by third parties, these links are provided for your information only. We have no control over the contents of those sites or resources.
Linking to our Website
You may link to the Website, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it.
You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists. Our Website must not be framed on any other site.
We reserve the right to withdraw linking permission without notice.
Viruses and malware
We do not guarantee that our Websites will be secure or free from bugs or viruses or malicious code, and you should always use your own virus protection software.
You must not misuse the Websites by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our Website, the server on which our Website is stored or any server, computer or database connected to our Website.
You must not attack our Website via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you may be committing a criminal offence under the Computer Misuse Act 1990. We will report any and all such breaches to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity and all information we hold to them. In the event of such a breach, your right to use our Website will cease immediately.